- Welcome and introductions
- Invited guest speakers: (a) Councillors; (b) Representative of Improving Healthcare Together; (c) Sutton Town Centre Masterplan Delivery Programme Manager
- Approval of minutes of previous AGM and matters arising
- Chair’s report
- Resignations and appointments
- Budget and finances
- Recent proposals for the town centre
- Further General Meeting Dates for 2020: 20 May, 22 July, 30 September, 25 November
Resignations and appointments
Resignations and appointments: under Article 32 of our constitution, one third (or the closest number to one third) of the directors must resign at each AGM. As we currently have 4 directors, one will resign at the AGM and an election is to be held to appoint or re-appoint for that role. This year, it will be the secretary (Ed John), who will be standing for re-appointment. We also have roles unfilled and we are keen to have enthusiastic new members taking a more active :- (a) the Society’s representative at the local committee, (b) a membership secretary and (c) an events co-ordinator. Do please let us know by sending an email to firstname.lastname@example.org if you would like to stand as secretary or for any of the other roles.
Proxy: Members have a right to appoint a proxy under section 324 of the Companies Act 2006 and article 22 – please drop a line to email@example.com confirming which member you would like to appoint as your proxy. Only those who have paid their subscriptions will be entitled to vote.
Amendment to the constitution: HMRC require an amendment to our constitution before they will allow us a charity exemption. Accordingly, we propose to amend the articles to insert a new Article 4A which uses their proposed wording, so it would read:
“No amendment shall be made to the Objects or Articles of the charity which would have the effect of making the charity cease to be a charity at law.”
All annual subscriptions are due as at the date of the AGM are are £10.00 per annum. Could you please ensure that you pay at the meeting or by bank transfer to:
- Payee: Sutton Civic Society
- Sort Code: 23-05-80
- Account no: 30323582
If paying by bank transfer, please send an email to our treasurer, firstname.lastname@example.org to confirm when you have paid.