Annual General meeting 7.30pm-9.00pm on 25 March 2020 at TAZZA

The Annual General Meeting of the Sutton Civic Society will be held on Wednesday 25 March 2020 7:30pm – 9.00pm at Tazza, 188 High St, Sutton SM1 1NR


  1. Welcome and introductions
  2. Invited guest speakers: (a) Councillors; (b) Representative of Improving Healthcare Together; (c) Sutton Town Centre Masterplan Delivery Programme Manager 
  3. Approval of minutes of previous AGM and matters arising
  4. Chair’s report
  5. Resignations and appointments
  6. Budget and finances
  7. Recent proposals for the town centre
  8. AOB
  9. Further General Meeting Dates for 2020: 20 May, 22 July, 30 September, 25 November

Resignations and appointments

Resignations and appointments: under Article 32 of our constitution, one third (or the closest number to one third) of the directors must resign at each AGM. As we currently have 4 directors, one will resign at the AGM and an election is to be held to appoint or re-appoint for that role. This year, it will be the secretary (Ed John), who will be standing for re-appointment. We also have roles unfilled and we are keen to have enthusiastic new members taking a more active :- (a) the Society’s representative at the local committee, (b) a membership secretary and (c) an events co-ordinator. Do please let us know by sending an email to if you would like to stand as secretary or for any of the other roles.

Proxy: Members have a right to appoint a proxy under section 324 of the Companies Act 2006 and article 22 – please drop a line to confirming which member you would like to appoint as your proxy. Only those who have paid their subscriptions will be entitled to vote.

Amendment to the constitution: HMRC require an amendment to our constitution before they will allow us a charity exemption. Accordingly, we propose to amend the articles to insert a new Article 4A which uses their proposed wording, so it would read:

No amendment shall be made to the Objects or Articles of the charity which would have the effect of making the charity cease to be a charity at law.”


All annual subscriptions are due as at the date of the AGM are are £10.00 per annum. Could you please ensure that you pay at the meeting or by bank transfer to:

  • Payee: Sutton Civic Society
  • Sort Code: 23-05-80
  • Account no: 30323582

If paying by bank transfer, please send an email to our treasurer, to confirm when you have paid.

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